Minutes – PVS ExCom Meeting – June 25, 2013

MEETING ATTENDEES: The meeting was held at the home of Rosemary and Dick Schwartzbard. Present, in addition to the hosts, were Nancy McKinley, Carolyn DeVilbiss, Bob Knopes, Maryann Rozzell, Dick Laeser, Ray McKinley, Cara Jablon, Marvin Hass, and Ellie Thayer. President, Nancy McKinley, chaired the meeting.

APPROVAL OF MINUTES: Secretary, Ellie Thayer, submitted the minutes of the May 28, 2013 ExCom meeting, as amended on June 4, 2013. A motion was made and seconded and the minutes were approved.

TREASURER’S REPORT: Treasurer, Dick Laeser, submitted the Treasurer’s Report. The report was filed. Dick talked about an uncashed check made out to BRSC that has been pending for a few months. Rosemary said she would look into the matter and enlist Inge Lesjak’s aid if needed. Inge is an officer in BRSC.

MEMBERSHIP RECORDS REPORT: Membership chair, Dave Warthen, submitted the Membership Report electronically. The report was filed. It was noted that PVS now has 177 members; mostly as a result of the 28 new members from Capital Golden Skiers (CGS). Nancy wondered if we would reach the 200-person mark.

EVENTS AND MEETINGS REPORT: Events and meetings chair, Ray McKinley, gave a status report on upcoming events and meetings.

July 04 – Golf outing at Massanutten

July 28 – Summer Fest at the home of the Jablons

August 3 – Steak and Swim hosted by Kerry and Marianne Hines

August 25 – Blob’s Park

Massanutten: There were general comments complimenting Inge Lesjak for inviting PVSers to join their golf tournament. It was suggested that the Leonhardts, being avid golfers, might be interested. It was noted that Dave Warthen had sent out a special email notifying the membership of the event because it is being held so soon after issuance of the TOOT.

Summer Fest: There was much discussion about Summer Fest at the meeting. Nancy noted that it was an item under Old Business, but the group decided to discuss the event in the context of the Events report. Summer Fest is intended to be a special event welcoming our new members from CGS. Cara, who is hosting, asked whether attendees should be asked to bring food and whether they should pay the usual $3.00 or even more at the door. There was a strong consensus that PVS should pay for the event. Someone suggested that the treasury could spare $1,000. Dick Laeser cautioned that ExCom’s approval for subsidizing this event should be a one-time decision and not applicable to future events.

There was discussion about food and it was agreed that pulled pork, beef brisket, and the sides from Red, Hot, and Blue were favorites and easy on the hostess. Cara asked that the TOOT article ask for members to RSVP so that she could order the right amount of food. One-week advance notice was agreed upon.

Nancy suggested that an email to the new members coming from CGS would be a good way to encourage that group to attend. Nancy was nominated as the emailer. It was also suggested that members of ExCom call the new members. Carolyn was tasked with spearheading that effort. Ellie and Cara agreed to revise the TOOT Summer Fest announcement to include a special welcome to CGS.

Other Events: A discussion ensued about whether to have an ExCom meeting in July or August in view of the usual summer hiatus from meetings and newsletter issuance in those months. Ray opined that we needed a meeting more than ever in the absence of those events. It was ultimately agreed that there would be a telephonic meeting on August 20, unless there was not enough business to support it. Ray is searching for a host for the September 17 general meeting.

SKI TRIP COMMITTEE REPORT: Chair, Rosemary Schwartzbard, spoke about the four 2014 ski trips and the need for members to sign up soon and send in their deposits. Carolyn, trip leader for Snowmass, said she had just enough sign-up money to cover her required initial deposit. The importance of the trip presentations at Summer Fest was emphasized.

Rosemary also talked about instituting a collaborative effort with “The Best of Times” ski group based in New Jersey. CGS was a networking member of the NJ club and that association allowed members to sign up for each other’s ski trips. Rosemary has been in contact with the president of Best of Times. Rosemary emphasized the plus of having new energy associated with networking with another ski club with a membership profile much like ours. That club traditionally sponsors a December trip to Vail and an April trip to Aspen. Nancy mentioned a potential downside of a drain of PVS members to their ski trips instead of ours, but it was agreed such a risk would be minimal and not outweigh the benefits of a networking alliance.

TOOT REPORT: TOOT coordinator, Ellie Thayer, reported that Marvin is the July editor and editor of any August supplement.

OLD BUSINESS: Because Summer Fest was discussed in the context of Events, there was no old business to discuss.

NEW BUSINESS: There was no new business.

ADJOURNMENT: The meeting was adjourned.

Minutes submitted by Ellie Thayer, secretary.